Email Management & Migration

Email is the one system every business depends on and nobody wants to think about — until a mailbox fills up, a new hire can't sign in, invoices start landing in customers' spam folders, or an account gets locked out. Bay Geeks handles the platform so you can just use it.

One Point of Contact for Business Email

We take care of the day-to-day changes that otherwise eat your afternoon: new hires and departures, shared mailboxes and aliases, forwarding rules, storage limits, retention settings, and connecting mail properly to phones and computers. When something breaks, you call one number instead of waiting in a platform vendor's support queue.

Migrations Without the Chaos

Whether you're moving from an old web-host mailbox to Microsoft 365, from Microsoft 365 to Google Workspace, or from either into Proton Mail, the approach is the same: we inventory what you have, copy mail, contacts and calendars to the new platform first, then switch your domain's mail routing at a scheduled time — usually outside business hours. The new mailboxes are verified before anything old is shut off, so the move doesn't cost you your history.

Deliverability: SPF, DKIM & DMARC

If your quotes and invoices keep ending up in spam, the usual culprit isn't your writing — it's your domain's authentication records. Mail providers increasingly reject or junk messages from domains without correct SPF, DKIM and DMARC records. We audit your DNS, fix the records for every service that legitimately sends as your domain (your mail platform, invoicing software, newsletter tool), and re-test until your mail is authenticated.

Email Security, Passkeys & Account Recovery

Email is where most break-ins start, because a stolen password is the cheapest way into a business. We set up multi-factor authentication and passkeys, clean up compromised accounts, and help you recover access when you're locked out. Microsoft is retiring SMS and voice sign-in codes for Microsoft 365 accounts in phases starting September 2026 — if your team still signs in with texted codes, that transition is worth planning now rather than discovering it at 8 a.m. on a Monday.

Which Platform Fits?

We don't push one vendor. Microsoft 365 makes sense for teams that live in Outlook, Word, Excel and Teams. Google Workspace fits teams that prefer Gmail, Docs and Drive. Proton Mail's end-to-end encryption suits work where confidentiality is the point — legal, medical, financial and similar practices. Many of our clients run a mix, and we support all of it.

Bay Geeks, LLC is an independent IT service provider. Microsoft, Exchange, Microsoft 365, Google Workspace, Gmail, Proton and Proton Mail are trademarks of their respective owners; Bay Geeks is not affiliated with, sponsored by, or endorsed by Microsoft Corporation, Google LLC or Proton AG.